Interlibrary Loan Policy

Interlibrary loan requests (pdf) for materials from other libraries will be made only for cardholders who are residents of Orange County. Other cardholders are requested to use this service at a library in the county where they reside. To defray processing costs, a non-refundable charge of $2 will be levied on each item at the time the request is made. Any additional charges for postage, not to exceed $5, levied by the lending institution will be transferred to the patron. These charges will accrue whether or not the patron picks up the requested book. Some libraries charge additional fees to loan their materials. If the requested materials cannot be obtained from a library which does not charge, the request will not be filled without obtaining approval from the patron for the additional charge.

Any item owned by the Orange County Library system may not be requested for interlibrary loan. New books (less than 1 year old) cannot be requested on interlibrary loan. Bestsellers and highly publicized books are usually not available for interlibrary loan because libraries fill their own patrons’ needs first. Videos and DVDs cannot be requested on interlibrary loan. Audio books cannot be requested on interlibrary loan.

The policies and procedures for interlibrary loan will follow the “Virginia Interlibrary Loan Code of 1989” and “Guidelines”. If the requested material cannot be obtained within the state, loan requests will conform to the American Library Association’s “National Interlibrary Loan Code, 1993, revised 2001.”

(Approved by the Library Board of Trustees1/98; amended 3/2006).